Which option describes alphabetical filing?

Which option describes alphabetical filing?

• A. Alphabetical order
• B. Filing by date
• C. Numeric code
• D. Subject

Answer: (A)

Alphabetical filing arranges records strictly by the order of the letters of the alphabet, typically using the surname first so you can locate a file by spelling the name from A to Z. This approach supports quick retrieval because you first narrow to the correct initial letter, then sort within that letter by the remaining name. In contrast, filing by date uses chronological order, which is useful for tracking when records were created but not for quick name lookup; filing by numeric code relies on numbers instead of letters; and subject filing groups records by topic. Therefore, alphabetical order is the method described.

Alphabetical filing arranges records strictly by the order of the letters of the alphabet, typically using the surname first so you can locate a file by spelling the name from A to Z. This approach supports quick retrieval because you first narrow to the correct initial letter, then sort within that letter by the remaining name. In contrast, filing by date uses chronological order, which is useful for tracking when records were created but not for quick name lookup; filing by numeric code relies on numbers instead of letters; and subject filing groups records by topic. Therefore, alphabetical order is the method described.